Job Description

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#BEcomeMAXX

You thrive in an environment where no two days are the same and always keep a clear head, even in fast-paced situations? Then join IronMaxx as an Executive Assistant (m/f/d) and support our CEO in managing both business and private projects at the highest level. With your organizational talent, discretion, and sense of priorities, you bring structure, efficiency, and calm to the dynamic day-to-day life of an international company. You act as a strategic and operational link—tracking decisions, clarifying priorities, and earning the trust of the executive management through absolute confidentiality, independence, and empathy.

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Ready to perform? Your tasks with MAXXimum focus

Strategic & Operational Support for the Executive Management

Provide both strategic and operational support to the CEO in day-to-day business activities Independently organize and prioritize appointments, meetings, travel, and events Manage priorities proactively and follow up on decisions to ensure implementation Plan, prepare, and follow up on meetings; create decision papers, presentations, and reports Communicate professionally with internal and external stakeholders—nationally and internationally Prepare, handle, and manage confidential documents and contracts with the utmost discretion Monitor deadlines and schedules while efficiently coordinating pending topics Contribute to corporate communication projects, PR initiatives, and special executive projects

Real Estate Management & Project Coordination

Support the operational and administrative management of the company’s and CEO’s private real estate portfolio Coordinate maintenance work, renovations, and repairs in collaboration with external service providers Monitor lease agreements, payments, and utility cost statements Maintain property records, contracts, and official documentation Communicate with property managers, contractors, tenants, and authorities Assist with investment, purchase, or sales projects in the real estate sector

Daily Coordination & Business Support

Plan and coordinate the CEO’s private appointments, events, and travel arrangements Book flights, hotels, and transportation; prepare all relevant travel documentation Ensure smooth day-to-day operations in both the professional and personal environment Manage priorities and expectations in close daily communication with the CEO Communicate empathetically and discreetly while coordinating business and personal matters
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Your skillset - as strong as our protein

Completed commercial training or a degree in business administration, ideally with a focus on office management, real estate management, or hospitality Several years of professional experience (minimum 3 years) in a comparable role within an executive or management environment Experience in organizing complex processes as well as in project or real estate management is an advantage Excellent knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and modern project management tools (e.g. Asana) Strong communication skills in both German and English; additional languages are a plus Discreet, loyal, and reliable personality with a strong sense of responsibility Structured and proactive way of working combined with a high level of quality awareness Professional, confident demeanor and enthusiasm for a diverse range of tasks Willingness to travel occasionally (e.g. for events or real estate projects) Class B driver’s license

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our Must-Haves

Proven experience in direct, trust-based collaboration with C-level executives or board members Deep understanding of the demands and expectations at top management level Strong priority management skills: you bring structure, ensure clear focus, and consistently follow up on implementation Absolute discretion is a given — you are a trusted partner for sensitive matters Independent and forward-thinking working style combined with strong emotional intelligence and situational awareness You are a structure-giver in complex processes: efficiency and organization drive you to keep an overview at all times
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About us

Quality & Innovations from IronMaxx® Nutrition

Premium sports nutrition - Designed in Germany!

Producing the best sports nutrition worldwide is the goal of IronMaxx®.

The production of highly efficient sports nutrition of the best quality and the constant further development of our products led to the

award of the State Prize for Excellent Food Quality

by the State of North Rhine-Westphalia. However, this is no reason for us to rest on our laurels - we are constantly working with the greatest passion to offer you supplements that inspire, work and taste great! The integration of the latest study results and the evaluation of practical field research in cooperation with professional sports clubs and our customers have led to

permanent innovation

in the development of new sports and fitness nutrition at IronMaxx® Nutrition since the company was founded in 2004.



In addition to the basics of sports nutrition in the areas of

strength/endurance, muscle building and diet

, this includes effective nutritional supplements for

health and prevention

, intelligent

new combinations of active ingredients

and improved dosage forms, such as our

Tricaps®

.



In the area of protein products, for example, IronMaxx® has set a milestone in the evolution of the latest sports nutrition products with the development of water-based protein powders in over 31 flavors. The sweet spread with the

world's highest protein content

, IronMaxx® Protein Creme, also comes from us.

Designed in Germany

- as a German sports nutrition manufacturer, IronMaxx® is also committed to outstanding quality and seamless quality control.



High performance - the goal is the goal.



Well-known professional clubs, such as the eight-time German ice hockey champions, the "Kölner Haie", or the traditional handball club VfL Gummersbach with its unique success story, have relied for years on the

efficient sports nutrition from IronMaxx®

and on our expertise in the use and mode of action of nutritional supplements.



While in many areas of life the "path is often proclaimed as the goal", our customers usually have a very clear idea of their "dream body" and its desired performance. This passion

to achieve their personal goa

l

is something we share with all our partners and customers - be it an athletic body, achieving new personal bests, reducing body weight or achieving sporting team success.



IronMaxx® products have therefore become an integral part of the product range of many European fitness studios, wholesalers, pharmacies and body stores in recent years due to their

high quality.