Job Description

About The Role

We’re hiring an Executive Assistant to work directly with our Co-Founder & CEO, Lennard, and maximize his impact. You will own calendar, scheduling, and operational coordination end-to-end—protecting focus time, accelerating decisions, and keeping priorities tight across Berlin and New York. This is a full-time, onsite role at our Berlin HQ and a high-trust, high-ownership position in a fast-growing AI company.

What you’ll own

Calendar Ownership: Proactive end-to-end scheduling, priority management, buffer times, no-meeting blocks, and weekly re-planning Communications Gatekeeping: Email triage, drafting replies, inbox hygiene, and ensuring timely follow-ups Meeting Excellence: Agendas, briefings, prep materials, action tracking, and outcome notes Travel & Logistics: Itineraries, visas, bookings, reimbursements, and time-zone planning Stakeholder Coordination: Interface with internal leaders (sales, marketing, partnerships, ops) and external partners/investors Light Ops Support: Contracts/signatures, expenses, vendor coordination, and occasional event/offsite support

What we are looking for

Act as a force multiplier for Lennard—anticipating needs, solving problems before they surface, and keeping the machine running Handle sensitive information with discretion and urgency Communicate clearly and concisely in English and German 3–6+ years supporting C-level leaders (startup/tech/consulting/banking context preferred) Exceptional scheduling and prioritization skills; you love building a clean, high-velocity calendar High discretion, trustworthiness, and service mindset Comfortable in fast-paced, ambiguous environments; you keep calm and create structure Strong command of Google Workspace, Slack, and Kanban tools; ideally CRMs (e.g., HubSpot)

Why us?

Direct impact: Work 1:1 with founders in a YC-backed, hypergrowth AI company used by leading European enterprises High ownership: Design the systems that keep our exec engine running Focused, supportive team: Fast decisions, low bureaucracy, high trust Competitive compensation plus perks (Deutschlandticket, gym membership, snacks/food)

Compensation Range: €60K - €75K