Job Description

Job Title:

Senior Manager – Executive Assistant to the CEO

Employing Entity:

Techno Design GmbH

Location:

Düsseldorf, Germany [Full-time; On-Site]

Reporting Manager:

Managing Director

Dotted Line:

Director – Business Development & Corporate Strategy

About us:

Headquartered in Düsseldorf, Techno Design specializes in Apparel as well as Home & Living. We manage every process in the global supply chain and offer complete procurement solutions to our customers, which include leading global retailers and brands. Techno Design also operates sourcing offices in India, China, Bangladesh, US, Pakistan and Egypt. Techno Design GmbH is a part of PDS Limited, which is listed on the BSE Ltd. and the National Stock Exchange of India Ltd.

Role Overview

The Senior Manager – Executive Assistant to the CEO plays a critical role in ensuring the CEO’s effectiveness, focus, and productivity in a complex, international, and fast-paced environment. The role has

end-to-end ownership of the CEO’s calendar, email inbox, and personal administrative matters

, acting as the primary gatekeeper and coordination hub between the CEO and internal and external stakeholders.

This position requires a high degree of judgment, confidentiality, and autonomy, and works in close coordination with the Director – Business Development & Corporate Strategy and the Executive Operations Manager.

Key Responsibilities

1. CEO Calendar, Inbox & Time Management

Full ownership of the CEO’s calendar, including prioritization, scheduling, and proactive time blocking aligned with strategic priorities Primary responsibility for the CEO’s email inbox, including screening, prioritization, delegation, and drafting of routine responses where appropriate Act as the central gatekeeper for access to the CEO, balancing internal leadership needs and external stakeholder requests

2. Meeting & Executive Coordination

Coordinate logistics and preparation for all CEO meetings, including leadership, board, and external meetings Ensure meeting readiness in collaboration with the Director – Business Development & Corporate Strategy (agenda, materials, participants) Act as day-of execution support for critical meetings and engagements Take minutes for routine meetings and track action items. Circulate minutes and follow-up points to relevant stakeholders. Maintain a structured archive of meeting notes and follow-up trackers. Arrange CEO Signatures

3. Personal & Confidential Matters of the CEO

Manage and coordinate sensitive personal administrative matters for the CEO, including: Personal tax documentation and liaison with tax advisors Personal insurance, legal, and compliance documentation Maintain strict confidentiality and structured documentation for all personal and sensitive matters

4. Travel & Stakeholder Interface

Act as the CEO’s primary coordination point during travel in close alignment with the Executive Operations Manager Interface professionally with board members, senior executives, customers, advisors, and external partners Ensure seamless execution of schedules during international travel and high-intensity periods

Candidate Qualifications & Experience

Required:

Bachelor’s Degree in any discipline +5 years of experience supporting C-level executives in complex, international organizations Proven experience managing executive calendars, inboxes, and confidential personal matters Exceptional organizational, prioritization, and stakeholder management skills Fluent German and English (written and spoken) – mandatory Structured, disciplined and dependable Professional, discreet and trustworthy Calm under pressure and adaptable to last-minute changes Service-oriented with a strong sense of ownership

Preferred:

Prior experience in multinational or group structures Experience working closely with boards and senior leadership teams
Job Types: Full-time, Permanent

Pay: 70.000,00€ - 90.000,00€ per year

Work Location: In person