Job Description

Join Excelya, where

Audacity, Care, and Energy

define who we are and how we work. We believe in creating bold solutions and fostering an inclusive environment where collaboration and individual growth go hand in hand.


This role is an exciting opportunity to contribute to a dynamic, ambitious team in

Facilities and Administration

. You will play a critical part in driving innovation and making an impact in the clinical research space, while enjoying a stimulating professional environment that encourages personal and intellectual growth.


You’ll be the go-to person for all things related to

office operations, facility oversight, and people administration

. This

freelance part-time (approx. 20-30 hours per month)

role offers a

competitive per hour rate

, autonomy (

One weekly visit to office

), and impact, supporting both employee wellbeing and operational efficiency in a dynamic international environment.

Requirements

Oversee relationships with

service providers (cleaning, internet, maintenance)*

Monitor and maintain

access control, badges, and office security*
You will

track and manage inventories (office supplies, IT equipment, furniture)*

In addition, you will:

Act as the

primary contact for all

office-related inquiries*

Maintain relationships with

service providers and

supervise facility operations including

suppliers, cleaning, and security*

Support HR local administration: contracts, employee records, payroll input, onboarding/offboarding*
Ensure

compliance with health & safety regulations and timely maintenance of premises*

About You

At Excelya,

taking audacious steps is encouraged

, so we’re looking for individuals who are ready to grow with us and share our values.

Experience: Proven experience in

managing office, people and facility operations in a structured and autonomous way is required. Familiarity with

HR processes and knowledge of

German labor law is required*

Skills: Organized, service-oriented, and comfortable working independently.*

Education: Degree in

Business Administration or equivalent is a plus*

Languages: Fluency to professionally communicate in

English and German is required*

Benefits

At Excelya, we combine passion for science with enthusiasm for teamwork to redefine excellence in healthcare.


Here’s what makes us unique—


We are a young, ambitious health company representing 900 Excelyates, driven to become Europe’s

leading mid-size CRO

with the

best employee experience

. Our

one-stop provider service model

— offering full-service, functional service provider, and consulting — enables you to evolve through diverse projects. Working alongside preeminent experts, you will help improve scientific, operational, and human knowledge to enhance the patient's journey.

Excelling with care

means benefiting from an environment that values your natural talents, pushes boundaries with audacity, and nurtures your potential, allowing you to contribute fully to our shared mission.

Apply today, become an Excelyate!