Job Description

Where your expertise is needed

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AUTODOC is the largest and fastest-growing auto parts ecommerce platform in Europe. Present across 27 countries with over 5,500 employees, AUTODOC generated revenue of over €1.5 billion in 2024, supplying more than 8.4 million active customers with its 6.6 million vehicle parts and accessories for car, truck, and motorcycle brands. Curious minds, adventurous experts and tech-savvy professionals - one team, one billion euros revenue. Catch the ride!

What we’re looking for

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The

Workplace Administrator

will be the first point of contact in our new Berlin office, ensuring a welcoming and well-organized environment each day. Supporting the Workplace Coordinator and Experience team, this role is perfect for someone who enjoys creating great first impressions and fostering a collaborative workplace. You'll be key to the office's daily success while gaining insight into broader workplace operations.

Responsibilities:

Welcome Area:

Serve as the first point of contact for all employees, visitors, and external guests at the welcome area (front desk). Ensure a professional, warm, and well-maintained front desk, meeting room and other shared office spaces. Manage visitor check-ins and coordinate guest logistics, including meeting room bookings.


Office Administration:

Handle day-to-day administrative tasks such as mail distribution, courier services, inventory control, and office supplies management. Ensure the office is tidy, organized, and fully stocked with necessary materials. Maintain accurate records of office supplies and assets.

Support to Workplace Operations:

Assist with daily office operations and communicate issues or service requests to vendors or the Workplace Coordinator. Support internal moves, seating updates, and workspace upkeep in coordination with the Workplace Coordinator. Help implement small workplace enhancements (e.g., signage updates, kitchen restocks, common area organization).

Employee and Visitor Support:

Assist with onboarding preparations such as welcome packs and office tours to the new joiners and internal colleagues on the business trips, Respond to employee queries related to the office environment in a timely and friendly manner, escalate it to the appropriate teams Provide on-site support during office events or team gatherings.

Health, Safety & Facility Care:

Conduct regular walk-throughs of the office to ensure a clean, safe, and functional environment. Report any maintenance or safety concerns to the Workplace Coordinator & FM Coordinator and follow up on resolution.

Qualifications:

Vocational training or degree in office administration, hospitality, or a relate field. Experience in a customer service, hospitality, administrative, or office support role. Proficient in Microsoft Office tools and willing to learn workplace systems and tools. Fluent in German and in English (spoken and written), other languages is a plus. Friendly attitude, professional and service-oriented mindset. Strong sense of responsibility and ability to manage daily routines reliably. Excellent organizational skills with attention to detail. Team player with a flexible and proactive attitude.

Perks at work

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Competitive salaries based on your professional experience Fast growing international company with stable employment Annual vacation of 30 days and 1 additional day off on your birthday Mental Wellbeing Program – providing you and your immediate family members with free and confidential mental and physical health support services for a wide range of personal and work-related issues. AUTODOC Corporate Discount (1,080 Euros per annum) to order parts for their own use at special discounted rates Retail discounts of up to 75% on travel, technology, fashion and much more Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our e-learning platform) and coaching Free English and German language classes Flexible working hours and hybrid work Referral Program with attractive incentives Company pension scheme (Betriebliche Altersvorsorge mit Allianz)

We celebrate diversity and are committed to building teams that represent a variety of backgrounds, perspectives and skills. All employment is decided on the basis of qualifications, merit and business need.

Job Info

Location Baden-Württemberg
Contract Full time
Job category People Group
Experience level Professional
Department People