Job Description

New Zealand Embassy, Berlin

Team Administrator - Finance and Property Management

Are you looking for a new professional challenge?

Are you highly motivated, organised and looking to support a busy international team?

The New Zealand Embassy in Berlin manages New Zealand’s interests with Germany, Switzerland, the Czech Republic and Liechtenstein.

We showcase the best of New Zealand to Germany, support New Zealand business, foster cultural exchanges and build people to people connections.

Your responsibilities

Undertake day-to-day accounting and banking Prepare end of month financial documentation Provide monthly reports on current expenditure to the Embassy Management team Analyse expenditure patterns / progress for variance reporting and provide a monthly synopsis Enter all relevant information into the Financial Management Information System (FMIS) and generate FMIS payment / revenue summary reports Prepare budget planning documentation (Budget Estimate and Budget Update), as well as out-turn and end of financial year returns in the FMIS Reconcile corporate credit card expenditure and process applications for new cards or cancellation of existing cards Liaise with external payroll provider and prepare salaries for local staff Record and overlook local staff leave absence records Manage Embassy properties Develop and manage a maintenance plan Work with Team Administrator - Driver/ Property Operations to deliver maintenance plan Provide general support to the Administration Team (including arrangements for transfers of diplomatic staff and arrangements and preparations for visitors and events)
Your profile

One or more years’ experience in an administration role Experience with a Financial Management Information System Demonstrated experience of finance functions and processes in an office environment Proven numeracy and basic analytical skills Highly competent in Microsoft Office suite, especially Excel Attention to detail and thoroughness in following through tasks Ability to contribute to and work within a team Well-developed planning and organisational skills, including ability to prioritise tasks effectively and work under pressure Excellent written and oral communication skills (in both English and German) The right to work and reside in German
We offer you

Permanent employment Competitive annual salary between 49,000€-54,000€ depending on your qualifications A health and fitness subsidy 24 days annual leave, plus 14 statutory holidays A friendly, international environment Learning and development opportunities to grow your capabilities Connecting with New Zealand’s global network of 60 Embassies and High Commissions
If this sounds like you, please send your CV and letter of motivation to BERApplications@mfat.govt.nz. All applications must be made in English.

Subject: Team Administrator - Finance and Property Management

Applications can be submitted from today and must be received by Friday, 8 January 2026. Employment will commence in March or April 2026.

Job Type: Full-time

Pay: 49.000,00€ - 54.000,00€ per month

Work Location: In person