Job Description

We are a service provider in the facility sector and offer our customers a comprehensive all-round service for their offices.

Our company was founded in 1986 and has since stood for continuous growth, innovation, and digitalization. The concept of service is always at the forefront for us, both towards our customers and within our team.

We are looking for a proactive and service-oriented

Receptionist / Office Coordinator (m/f/d)

to support our team in Berlin. In this role, you will be the first point of contact for visitors and employees and play a key role in ensuring smooth day-to-day office operations.

Your Responsibilities

Visitor Management:

Greet and assist visitors, ensure a welcoming experience, and manage visitor check-ins

Pantry & Office Supplies:

Monitor, organise, and replenish pantry and office supplies, ensuring availability at all times

Cleanliness & Office Environment:

Oversee office cleanliness, coordinate with cleaning services, and address any cleanliness issues

Access Management:

Manage building and office floor access, including issuing, tracking, and maintaining access cards

Post & Delivery Management:

Handle incoming and outgoing mail, packages, and deliveries, including sorting and distribution

Vendor Management:

Liaise with building management and external vendors (plants, pantry supplies, cleaning services, maintenance)

Communication with the Berlin Team:

Act as a point of contact for the Berlin team, respond to tickets, address requests, and provide updates

Health & Safety:

Support health and safety compliance, including fire drills and first aid stations

Event Support:

Assist with internal events, including logistics and setup when required

Weekly Lunches:

Coordinate and place weekly lunch orders from external vendors for the office lounge

Your Profile

Fluent in

German and English

Strong organisational and communication skills Service-minded, reliable, and proactive approach Friendly and professional demeanor Previous experience in reception, office coordination, or a similar role is an advantage

We offer

A varied and responsible role in an international working environment A modern office in the heart of Berlin A collaborative and welcoming team culture Regular working hours with a healthy work-life balance
If you are interested in joining our team, we look forward to receiving your application!

Art der Stelle: Vollzeit, Festanstellung

Leistungen:

Firmenhandy Zusätzliche Urlaubstage
Arbeitsort: Vor Ort