Job Description

Hiring Path:
Custom Announcement (not open to the public)

Who May Apply/Clarification From the Agency:


This position is open to:



U.S. Citizen Eligible Family Members (USEFMs) - All Agencies


For USEFM - FP grade is 07. Actual FP salary authorized by Washington D.C.
Security Clearance Required:
Secret/Confidential Clearance
Appointment Type
Term appt, NTE 4 yrs
Appointment Type Details:


Definite not to Exceed 5 years
Marketing Statement:
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.


Summary:
The U.S. Mission in Germany is seeking eligible and qualified applicants for the Office Management Assistant in the Management office.

The recruitment and hiring for this position are contingent upon the availability of funds and the candidate's eligibility to be hired under Family Member Appointment (FMA)

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties

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The Office Management Assistant (OMA) serves as the principal administrative support person for the Management Section and the Consulate General Management Officer and reports to them directly and/or their designee. The OMA operates independently to ensure that administrative functions are performed effectively, efficiently, and in a manner that promotes harmony and problem-solving across the section and consulate, ensuring other staff members may be more effective. The OMA maintains electronic signage on the TVs, ensures standardized formats on all publications, edit notices, memos, and other documents, and coordinates with the admin support of the Embassy and other Consulates in Germany. The Office Management Assistant is the primary contact person responsible for the section’s customer service to internal and external clients.

Qualifications and Evaluations

----------------------------------


Requirements:
All selected candidates must be able to obtain and hold a:



Secret security clearance.


All selected candidates will be subject to a background investigation.

Selected candidate must be able to begin working within a reasonable period of time upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.



Education Requirements:
Two years of university studies.


Evaluations:
You will be evaluated against the qualifications and requirements in this vacancy announcement.

You may be asked to complete a pre-employment language or skills test.

You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. If you fail to submit a complete application, then your application may be disqualified for this position.


Qualifications:

Experience

:



A minimum of three years of office administration and management, or other administrative/customer service work required.

Language:

English: Fluent (Reading, Speaking, Writing) THIS WILL BE TESTED

Job Knowledge:

Experience in managing/allocating/designing space usage; possess strong writing skills; experience in working with community, businesses, and other entities on projects; experience in coordinating special events and hosting VIP guests.

Skills And Abilities:

Strong organizational and interpersonal skills; ability to work independently; strong multitasking skills; ability to research, analyze data, and write concise reports; ability to work well under high pressure and tight deadlines; knowledge of Microsoft Office Suite, including scheduling meetings using Outlook, create spreadsheets using Excel, and creating documents using Word; ability to use independent judgement to manage office and complete

tasks.

Benefits and Other Info

---------------------------


Benefits:
Agency Benefits:



For Eligible Family Member (EFM) applicants, benefits should be discussed with the HR Office. The pay plan is assigned by the HR Office and confirmed by Washington, D.C.


Other Information:

HIRING PREFERENCE SELECTION PROCESS:

A hiring preference is extended to eligible and qualified applicants in the order listed below. It is essential you accurately describe your status in your application, failure to do so may result in a determination that you are not eligible for a hiring preference.

HIRING PREFERENCE ORDER

Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran



AEFM / USEFM


Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights *
IMPORTANT: US citizen Eligible Family Member (USEFM) applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.


This level of preference applies to all FS employees on LWOP and CS with re-employment rights back to their agency or bureau.



For complete definitions of AEFM, USEFM, EFM, Member of Household, etc., please visit the 3 FAM 7210 Definitions.

ADDITIONAL EMPLOYMENT CONSIDERATIONS

The following apply to EFMs, USEFMs, and AEFMs only:



Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work schedule is intermittent or irregular.
* Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.