Job Description

Austability GmbH, a leading European Defence contracting organisation, is seeking an experienced Contract, Procurement & Financial Administrator to provide comprehensive contract administration, procurement management, and financial oversight for operations across US military training installations in Bavaria, Germany. This appointment represents an opportunity to assume a critical support role within a high-value Defence contract supporting a Military Training Command. The successful candidate will join a proven organisation with an established track record of delivering quality-assured logistics support services to military clients.

The Role

Reporting to the Portfolio Manager, the Contract, Procurement & Financial Administrator holds accountability for all contractual deliverables, procurement activities, and financial performance across three Bavarian training areas:

Grafenwohr (GTA), Hohenfels (HTA), and Ansbach (ATA).

The role encompasses reporting compliance, vendor management, invoice processing, and budget monitoring.

Key Accountabilities:

Compilation and submission of Contract Daily Reports, PERSTAT, and weekly/monthly reporting to Client Maintenance of deliverables tracking systems with 48-hour advance deadline warnings Development and execution of procurement plans ensuring FAR/DFAR and prime contract compliance Administration of subcontracts and monitoring of vendor performance Coordination of competitive bidding processes and vendor negotiations Financial tracking against budget with 3% variance target Invoice processing, accounts payable/receivable management, and collections monitoring Preparation of cost reports and forecast-to-complete analyses
Provision of personnel data to support payroll processing and reporting

Candidate Profile

Professional Experience:

Minimum 5 years' experience in contract administration, procurement, or financial management Minimum 3 years' experience in government contract financial reporting and procurement Demonstrated experience with FAR/DFAR compliance, government invoicing, and procurement regulations Experience with subcontract administration and vendor management Experience with competitive bidding, source selection, and contract negotiation Experience with cost reporting, budgeting, and variance analysis


Qualifications:

Bachelor's degree in Finance, Accounting, Business Administration, Supply Chain Management, or related field Proficiency in financial management systems (D365 F&O advantageous) Professional certification in procurement or finance advantageous (e.g., CIPS, ACCA, CIMA)



Languages: Fluent English (essential) German language proficiency (advantageous)





Leadership Competencies:

Strong attention to detail with commitment to accuracy and deadline compliance Proven ability to manage multiple priorities across reporting, procurement, and financial functions Effective coordination with internal stakeholders and external vendors Ability to work autonomously whilst maintaining alignment with organisational objectives * Adaptability to Defence contracting environments and regulatory requirements