Job Description

HPI is recognized as one of the leading university institutes for computer science (www.hpi.de). Our goal is to strengthen Europe's digital sovereignty with excellent research and practice-oriented teaching in computer science. At HPI, we are convinced that excellence is created when knowledge from different disciplines is collaboratively combined to create responsible and pioneering solutions for the future.

In our research clusters "Systems," "Data and AI," "Foundations," "Digital Health," "Security," and "Business and Society" researchers from various disciplines work together on topics relevant to solving the challenges facing society. The Digital Engineering Faculty of the University of Potsdam and HPI offers a computer science engineering degree program that is unique in Germany.

In the course of its strong growth, the Hasso Plattner Institute is looking for the earliest possible start date for an

Assistant to Head of "Data-Intensive Internet Computing" Research Group (m/f/x)

The position is part time (20h) and temporary for the period of two years (with the option of subsequent permanent employment).

Your future tasks

You will be responsible for all organizational matters within the research group, in particular:


Support the research group head/professor in managing his calendar and coordinating appointments Help organize meetings and events Plan and follow-up on business trips for the research group head Manage applications and travel expense reports via SAP Concur Process invoices with the help of the document management system “DocuWare” Support the onboarding process for new research assistants Assist the research group head as co-speaker of one of the research schools at HPI Assist the research group head in academic administration (including tasks related to appointment procedures) Contact person for research assistants and scholarship holders in organizational matters to help ensure a smooth and professional office workflow Point of contact for students at the research group (eg. master project, tutors) Cooperate with different central administrative departments such as finance, third-party funding, and human resources Support with various organizational tasks, such as organizing lecture series or annual retreats Maintain and develop a network with assistants of other research groups and clusters

Your skills

Successfully completed commercial vocational training or similar qualification Several years of experience in a similar position Enjoy working as an assistant as well as proficiency in the MS Office suite (Teams, Outlook, Excel, Word, etc.) Experience in planning business trips and preparing travel expense reports in accordance with current travel guidelines Preferably experienced working with digital application programs such as SAP Success Factors, SAP Concur, and digital invoice processing systems Solution-oriented, hands-on approach with strong planning and organizational skills Friendly, approachable, professional demeanor Willingness to work with an international research group (of scientists) Strong intercultural competence as well as excellent written and spoken German and English language skills (C1 level)

What we offer

A multifaceted job, embedded in an international and dynamic working environment An exciting, responsible position in which you can make a difference Personal and professional training opportunities; insight into scientific research Opportunity to grow and be visible as a core member of the research group Attractive employee offers (corporate benefits) Company-subsidized public transportation ticket / "Deutschlandticket" Possibility to work remotely (up to 2 days a week) Free drinks (coffee, tea, water) and fruit baskets Numerous sports facilities (tennis and basketball courts, beach volleyball court, calisthenics park, and participation in running events) Workplace co-located with the head of the research group at the HPI Villa in Potsdam-Babelsberg (Griebnitzsee S-Bahn station), with fast transportation connections to Berlin




Have we caught your interest? Then we look forward to receiving your application documents, including motivation letter, CV, certificates and salary expectations. Please apply exclusively via our career page.

Contacts HR Recruiting

Nicola Mertens / Tobias Pröchtel

+49 331 5509-428 / -425

Hasso-Plattner-Institut für Digital Engineering gGmbH

Prof.-Dr.-Helmert-Str. 2-3

14482 Potsdam