Job Description

Who are we looking for?

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We are seeking a highly organized and proactive

Administrative Executive

to support the day?to?day operations of our Administration function. This individual will play a key role in ensuring smooth office operations across a dynamic, fast?paced, and multinational environment. The ideal candidate is resourceful, detail?oriented, and able to anticipate operational needs while delivering timely and high?quality administrative support.

What will you be doing?

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Office Administration & Operations

Oversee general office management, including maintenance, office supplies, vendor coordination, and facility-related matters. Serve as the primary contact for building management, external vendors, and service providers. Support the implementation of company-wide administrative policies and ensure adherence to established standards.
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Executive & Departmental Support

Provide administrative support to management and cross-functional teams, including scheduling, document preparation, meeting coordination, and travel arrangements. Assist with departmental reporting, presentation preparation, and internal communications.
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Employee Support & Engagement

Coordinate employee onboarding logistics (access cards, seating plans, office orientation). Support company events, meetings, training sessions, and employee engagement activities.
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Documentation & Compliance

Maintain organized filing systems for contracts, agreements, and administrative records. Assist in monitoring compliance for health, safety, and environmental (HSE) requirements in alignment with corporate standards.
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Financial & Procurement Support

Prepare and process purchase requests, invoices, and vendor payments. Track budget expenditures and support cost optimization activities.

Who are You?

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Education

Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
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Experience

3–5 years of administrative or office management experience, preferably in a multinational or industrial/chemical company environment. Experience coordinating with multiple levels of stakeholders—local, regional, and global—is an advantage. Exposure to procurement processes and vendor management is highly desirable.
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Qualifications & Skills

Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word). Familiarity with ERP systems (e.g., SAP, Oracle) is a plus. Excellent written and verbal communication skills. Strong organizational and multitasking abilities. High level of discretion when handling confidential information.

What competencies will you need?

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Core Competencies

Operational Excellence:

Ability to manage multiple administrative workflows efficiently and accurately.

Communication:

Clear, professional communication with internal and external stakeholders.

Problem Solving:

Resourceful and able to troubleshoot issues independently.

Attention to Detail:

Thorough and precise in handling documents and tasks.

Customer Service Orientation:

Responsive and approachable; committed to supporting employees and leaders.

Adaptability:

Comfortable working in a changing, fast-paced global environment.

Team Collaboration:

Works well with cross-functional teams and contributes positively to workplace culture.

Integrity & Confidentiality:

Demonstrates trustworthiness in handling sensitive information.

We are Offering...

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